Privacy Policy
Nomad Notary & Apostille LLC (“Company,” “we,” “our,” or “us”) is committed to protecting the privacy and confidentiality of our website visitors, clients, and business partners. This Privacy Policy describes how we collect, use, disclose, process, and manage personal information through our website and services.
By using our website or engaging our services, you agree to the terms of this Privacy Policy.
By contacting Nomad Notary & Apostille LLC via text message or by requesting text communication, you consent to receive SMS messages related to customer service, including appointment confirmations, scheduling updates, ETA notifications, and follow-up regarding requested notary or apostille services. Consent is obtained when customers initiate contact via SMS, provide their phone number through our website, or verbally request text communication. SMS messages are not used for marketing or promotional purposes. Message and data rates may apply. You may opt out at any time by replying STOP. For help, reply HELP. Mobile information will not be shared with third parties for SMS purposes.
We may collect the following types of information:
Personal Information
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Name
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Phone number
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Email address
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Mailing address
Identification Information
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Government-issued identification required for notarization (viewed for verification purposes and not retained unless legally required)
Document Information
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Documents submitted for notarization or apostille processing
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Supporting documentation required by government agencies
Business Information
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Company name
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Authorized signer information
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Billing and invoicing details
Technical Information
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IP address
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Browser type and device information
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Website usage data (via cookies or analytics tools, if applicable)
How We Collect Information
We collect information when you:
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Submit a contact form
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Schedule an appointment
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Communicate with us via phone, email, or website
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Request notary or apostille services
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Visit and interact with our website
Why We Collect Information
We collect and use information to:
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Provide notary and apostille services
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Verify identity as required by Ohio law
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Communicate regarding appointments, services, and document status
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Process payments and issue invoices
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Maintain legally required notarial records
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Improve our website and service offerings
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Comply with legal, regulatory, and government obligations
Sharing of Information
Nomad Notary & Apostille LLC does not sell, rent, or trade personal information.
Information may be shared only:
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When required by law or government agencies
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With third-party service providers solely for apostille processing, payment processing, or recordkeeping
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To protect our legal rights, safety, or property
All third parties are required to maintain the confidentiality of your information.
Confidentiality of Notarial Acts
We treat all documents and personal information with strict confidentiality. Document contents are not reviewed, copied, or retained beyond what is legally required for notarial journals or apostille submissions.
Data Security
We implement reasonable administrative, technical, and physical safeguards to protect personal information from unauthorized access, disclosure, alteration, or destruction.
Your Rights
Depending on your jurisdiction, you may have the right to:
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Request access to personal information we hold about you
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Request correction or deletion of your information
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Withdraw consent where applicable
To exercise your rights, please contact us using the information below.
Minors’ Data
Our services are not directed to individuals under the age of 18, and we do not knowingly collect personal information from minors.
Changes to This Privacy Policy
We reserve the right to modify this Privacy Policy at any time. Changes will take effect immediately upon posting on this page.
Contact Information
If you have any questions about this Privacy Policy or how we handle your information, please contact:
Nomad Notary & Apostille LLC
📍 Cincinnati, OH
📧 hello@signwithnomad.com
📞 513-463-8177